Accounts Payable Assistant

Welcome to Ascot where tradition meets innovation and excitement is the heartbeat of our business. We are a destination for over 500,000 guests each year where passion, elegance, and celebration converge and it is our team of behind-the-scenes heroes that bring every intricate detail to life. As one of the world's leading racecourses, Ascot is renowned for its rich heritage spanning over 300 years. But we are not bound by the past; we're driven by the pursuit of excellence in everything we do. From hosting our flagship event, Royal Ascot, to pioneering sustainable practices, we are committed to building a Global lifestyle brand, wrapped around the world class horse racing we run. At Ascot we believe in preserving the beauty of our surroundings and minimising our ecological footprint. From eco-friendly initiatives to community engagement programs, we strive to make a positive impact on both the environment and the lives of those around us. What we are looking for We are currently seeking an Accounts Payable Assistant to join our Finance department, based in our offices at the racecourse in Ascot, Berkshire. What you’ll be doing • Assisting with accounts payable processing. • Working with the Accounts Payable Executive. • Reporting to the Accounts Payable Supervisor. • This role is key to the team as it is very much a support and processing role. Responsibilities • Checking, coding and posting a high volume of purchase invoices to our accounting system (Iris Financials). • Matching invoices to purchase orders and distributing invoices for authorisation prior to booking to the suppliers' account within the system. • Supporting the AP Executive with supplier queries through the Accounts Payable email inbox. • Scanning and filing of invoices. • Checking all company statements received agree with our records. Investigate, as necessary, any outstanding items by liaising with companies and departmental staff. • Being a point of contact for all relevant enquiries. • Assist with ad-hoc accounts analysis and support. Qualification, skills and experience • Good numeracy skills and ability to communicate professionally through verbal and written channels. Training and mentoring will be given to the successful candidate. What you can expect from us • A best-in-class welcome with a tailored induction and racecourse tour, as well as a wide range of training schemes to help with your learning and development. • Access to a range of wellbeing support for yourself and your family including a dedicated Employee Assistance Programme and Healthcare support app with 24/7 virtual GP access. • Opportunity to make an impact in our Volunteer Week with a day out of the office to support local community and charity partners. • End of year offices closed (extra 2 days annual leave added to your entitlement). • Time Off in Lieu (Toil) for working weekend race days. • Clothing and hat hire • Complimentary race day entry for friends and family • Exclusive discounts in local shops and cafes • Exclusive discounts from selected partner brands and suppliers And let’s not forget, invitations to our monthly social nights as well as annual parties and afternoon-teas to celebrate our most special occasions throughout the year. What sets us apart from the rest We take pride in our commitments to make a positive change for now and future generations to come, whether through our Diversity and Inclusion strategy and training programmes, our award-winning ‘Racing To Zero’ sustainability actions, or our forward thinking employee benefits including flexible working and menopause policies, as well as health and EAP support access. We are also proud of our community outreach which includes a volunteering week for all employees to spend time supporting local charities. See what we got up to last year here: CSR Video Ascot 2023 (non-copyright) (youtube.com) Our Diversity and Inclusion Vision We are committed to ensuring guests from all backgrounds and communities feel welcome at the Racecourse and are working to ensure our internal teams are nurtured within a supportive and inclusive environment. Our mission is to eliminate discrimination and prejudice of any kind at our venue and throughout our business. By educating and implementing meaningful actions across all that we do, we can make certain that Ascot is a place for everyone to enjoy. As an equal opportunities employer, Ascot Racecourse is committed to the equal treatment of all current and prospective employees and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender identity, or marriage and civil partnership. We aspire to have a diverse and inclusive workplace and strongly encourage suitably qualified applicants from a wide range of backgrounds to apply and join our company.